G-Invoicing
GENERAL UPDATES
Order Revert: This will allow an agency to go back to an open status after accidently clicking modify. Currently if the modify button is accidently clicked, the Order will need to go through the entire reapproval process before it will Open again.
Comparing Versions of an IAA: Users will have the ability to compare changes to previous versions of the Order. A PDF of prior versions of an Order can be printed.
Order Managers can Reject Orders: Order managers who receive an Order can reject it back to the initiating agency. Currently the Order would need to be sent to an approver so the approver can reject the document.
Performance During Order Modifications: Performance/billing will be allowed to occur in G-invoicing while an Order is being modified. The amount of the performance cannot exceed the pre-modified Order balance.
Rules of Engagement: An updated Rules of Engagement is available out on the G-invoicing Treasury site here. This document dictates how to interact with other Federal Agencies regarding G-invoicing.
ADDITIONAL INFORMATION
G-invoicing Log In starting September: G-invoicing will be moving to an updated way of signing in. This new login system is referred to CAIA. Prior to September, users need to ensure their PIV card is updated or sign up with a ID.me account. For additional guidance go to https://www.fiscal.treasury.gov/g-invoice/enrolling-in-g-invoicing.html.
YEAR-END TIPS
- Ensure that all Orders for FY23 are in an open status prior to the end of September. This will ensure there are no pending prior year items that need to be integrated last minute.
- If any deobligations need to be completed, then a modification should be completed in G-invoicing to reduce the shipment amount to the appropriate amount but no less than the amount billed.
- For any G-invoicing IAAs, accruals should be done by the servicing agency though performance. If the servicing agency does not submit any of this performance, then it is suggested that you do not enter any accruals on the matching Purchase Order. This can lead to elimination differences.
- New IAAs can be entered into G-invoicing early however they will not integrate until funding is available. If an agency enters into an agreement using FY24 funding, then integration will not occur until FY24 funding is available in Oracle.
G-invoicing Drop-in Session: There will be a G-invoicing drop in Session for ARC FM customers on Wednesday, August 16th from 10:00a-11:00a EST.