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New Employee Orientation Pages

Bureau of Engraving and Printing

Before You Report

Here you will find information and links necessary for us to process your appointment, for you to receive your first paycheck, and for you to finalize legal documents for Federal employment with the Bureau of Engraving and Printing.

Forms to Complete Before You Report

Appointment Affidavits (SF-61)
Who Submits: All new employees.
Purpose: This form is used on your first day of work when you take the Oath of Office. This form is NOT to be completed until you are sworn in.
Instructions: Print one copy. Bring this blank form with you on your first day. DO NOT COMPLETE. After you are sworn in, you will sign and date the affidavits.

Employment Eligibility Verification (I-9)
Who Submits: All new employees.
Purpose: This form is used to verify your citizenship and eligibility to work in the United States.
Instructions: Complete Section 1. Print one copy and sign the form. On your first day of work, you will be required to provide sufficient proof of citizenship. Please refer to the back of the form for a list of acceptable documents.
PLEASE NOTE: As of July 1, 2010, certified Puerto Rico birth certificates issued prior to July 1, 2010 will be invalid and unacceptable for Form I-9 purposes.

Declaration For Federal Employment (OF-306)
Who Submits: All new employees.
Purpose: This form is used to determine your acceptability for Federal employment.
Instructions: Read and complete the form. Print one copy and sign the form. NOTE: A false statement on any part of this form may be grounds for not hiring you or for firing you after you begin work. You may also be punished by a fine or imprisonment.

Employee Address (AD-349)
Who Submits: All new employees.
Purpose: This form is used to designate your official mailing/residence address so you can receive important mailings.
Instructions: Read and complete ONLY sections 1-7. Print one copy and sign the form.

Employee's Withholding Allowance Certificate (W-4 Form)
Who Submits: All new employees. If you are a resident of Colorado, Delaware, Idaho, Kansas, Minnesota, Montana, Nebraska, New Mexico, North Dakota, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, or Utah, we will use the deductions you declare on your W-4 for both your Federal and State taxes. Therefore, if you would like for your state tax withholding allowances to be different from your federal withholding allowances, it will be necessary for you to complete two W-4 forms. Please label the top of the W-4 that you wish to be used for state tax purposes, "State Tax."
Purpose: This form is required by the IRS and is used to determine the correct amount of federal income tax to be withheld from your biweekly earnings based on the number of exemptions that you claim.
Instructions: Step 1: Use the Personal Allowances Worksheet to help you determine the number of withholding allowances that you are entitled to claim. Step 2: Fill out the W4 Form, print one copy, and sign and date the form.

State Tax Withholding Form
Purpose: To determine the correct amount of State income tax to be withheld from your biweekly earnings based on the number of exemptions you claim.
Instructions: Locate the appropriate form for your state/district of residence. Complete, print, sign and date one copy.

Not required for residents of Alaska, Florida, Nevada, South Dakota, Texas, Washington, and Wyoming. If you are a resident of Colorado, Delaware, Idaho, Kansas, Minnesota, Montana, Nebraska, New Mexico, North Dakota, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, or Utah, see the note under the W-4 Form above.
NOTE: If you work in the District of Columbia and are not a resident of D.C., you must also complete the DC Non-Resident Form.

Self-Identification of Disability (SF-256)
Who Submits: All new employees.
Purpose: This form is used to collect statistical information for agency reports on hiring, placement, and advancement of Individuals with disabilities.
Instructions: Complete the requested personal information at the top of the form and indicate the appropriate code. Print one copy and sign the form.

Ethnicity and Race Identification (SF-181)
Who Submits: All new employees.
Purpose: This form is used to collect statistical information on the composition of Bureau of Engraving and Printing workforce.
Instructions: Read and complete the form. Print one copy and sign the form.

Direct Deposit Sign-Up Form (SF-1199A)
Who Submits: All new employees.
Purpose: This form is used to identify the financial institution where your biweekly earnings will be forwarded through electronic funds transfer.
Instructions: Read and complete the form in type, print one copy, and sign the form. You must fill out this form by typing the information. In addition, please submit a copy of a voided check with the completed form.

Uniform Service Status Code
Who Submits: All new employees.
Purpose: This form is used to maintain an accurate record of your current military status.
Instructions: Print one copy, read and sign the form.

Post-Employment Restrictions
Who Submits: All new employees.
Purpose: This form summarizes the restrictions that apply to many Executive Branch employees after they leave Government employment.
Instructions: Print one copy and sign the form.

Questions regarding these forms...

Call us at 304-480-8276 or e-mail us at BEPHRProcessing@fiscal.treasury.gov.